Volunteer Event Management Software for CSR Teams
Stop juggling spreadsheets, email chains, and calendar invites. With Kind Folk gives you one place to create events, manage sign-ups, track attendance, and report impact — without chasing anyone.
- Create a fully detailed volunteer event in under 5 minutes
- Automatic sign-up confirmation, capacity tracking, and reminders
- Every hour logged and SDG-tagged, ready for your next board report
No card needed · Set up in 20 min · Cancel anytime · 7-day free trial
Trusted by CSR managers running volunteer programmes across the UK
Still managing volunteer events across five different tabs?
Most CSR managers we talk to are running their programme from a spreadsheet, a shared calendar, and a lot of manual emails. Here's what that actually costs your team.
The whole volunteering workflow. One screen.
From creating an event to closing it out and reporting impact — no handoffs, no manual steps, no spreadsheet.
What volunteer event management actually gives you
One-off events, campaigns & charity days
Create standalone volunteering events or group them into a named campaign — like an annual charity week or a seasonal initiative. Each event gets its own sign-up page, capacity limit, and attendance record.
Everything you need to run a proper event.
Capacity management with live tracking
Set a volunteer cap per event and watch it fill in real time. When capacity is reached, the event closes automatically. No over-booking, no awkward emails, no manual list management.
No over-booking. No awkward conversations.
Location, logistics & charity partner tagging
Add venue details, travel instructions, and the charity partner for every event. Employees get everything they need in one place — and your reporting ties activities to the charities you care about.
The right context for every volunteer.
Three-step approval workflow
Every sign-up moves through a clear flow: Registered → Approved → Verified. Managers approve their team's attendance. You close out with a verified record — no chasing, no gaps, no disputes.
Credible hours, every time.
Hours tracked and valued automatically
Each event logs the hours volunteered and calculates the £ value based on your organisation's hourly rate. That data feeds directly into your impact reports without any manual entry.
Your impact data, without the data entry.
Categories and SDG alignment per event
Tag every event with a category (Community, Environment, Education) and a primary UN SDG. At reporting time, your impact data is already structured — no retroactive tagging, no guessing.
Report-ready from day one.
✦ How it works
Create your event in under 5 minutes
Name it, date it, set a venue, pick a charity partner, set capacity, and choose your primary SDG. Everything you need to run a proper event — no fields skipped, no paper trail missing.
Employees sign up and get confirmed automatically
Your team browses the events calendar, signs up with one click, and receives an automatic confirmation email with all the details. You don't write a single email.
Community Food Bank Day
Sat 15 Mar · 4h · Northampton
SDG 2Confirmation sent
Calendar invite + details emailed automatically
Close the event and the data's already done
After the event, mark attendance as verified. Every hour, every volunteer, and every SDG tag is already logged. Your next board report just got a lot shorter.
Community Food Bank Day — Event summary
23
Volunteers
92h
Hours donated
£2,300
Social value
We used to spend half a day just setting up a single volunteering event — the spreadsheet, the email, the calendar invite, the follow-up. Now it takes five minutes and the whole team knows what's happening without us having to tell them.
Sarah T. — CSR Manager, Mid-size financial services firm, London
What customers see after 90 days
Frequently asked questions
Everything CSR managers ask before they sign up.
Does this work for organisations with multiple offices or locations?
Yes. Events can be assigned to specific teams, departments, or locations — and managers only see what's relevant to their team. You can run a company-wide event day with separate events per office, each with its own capacity, attendance tracking, and sign-up list. Everything rolls up into a single impact report across the organisation.
How does the approval workflow work for managers?
When an employee signs up for an event, their manager receives a notification to approve or decline the request. Once approved, the employee gets a confirmation. After the event, the manager or event organiser marks attendance as verified. You get a full audit trail — who registered, who was approved, and who actually attended — without sending a single email.
Can we set capacity limits? What happens when an event fills up?
Yes. Every event has a configurable capacity cap. When the event fills, it closes automatically — employees can't over-book. You can create a second session of the same event to accommodate additional demand without duplicating your reporting setup.
How long does it take to get set up?
Most CSR managers create their first event within 20 minutes of signing up. There's no onboarding call required and no implementation fee. You fill in your organisation details, invite your team, and you're ready to publish your first event. The in-app guide walks you through it step by step if you need it.
Can employees sign up themselves, or does an admin have to register them?
Both. Employees get their own login and can browse the full events calendar, sign up, view their upcoming events, and check their participation history. Admins and managers can also register employees directly — useful for team days where self-service sign-up isn't practical.
Is pricing per event, or flat-rate?
No per-event fees. Pricing is based on your organisation's size (number of employees), not how many events you run. You can create as many events, campaigns, and event series as you need on any plan. There's a free plan available for smaller programmes.
Works seamlessly with
Every part of With Kind Folk is built to connect.
3-step sign-off that gives you a clean attendance record without chasing anyone. Registered → Approved → Verified.
Learn moreTurn your event data into a board-ready PDF. Hours, £ value, SDG alignment, and participation rate — one click.
Learn moreAdd team challenges and leaderboards to drive participation and make volunteering something employees look forward to.
Learn moreYour next volunteer event is 5 minutes away.
Join CSR managers across the UK who've stopped running events from spreadsheets.
No card needed · 20-min setup · Cancel anytime · 7-day free trial